Digital Simple » Email

Unsubscribe

Sherman — Tue, 01 Jun 2010 19:28:45 +0000

Coming back from vacation means my email box will be overly full. Besides the messages I have to attend to there are a pile of daily and weekly newsletters I get. I usually just go through and delete them, but they keep coming back so I’ve decided to remove myself from the mailing lists.

Remove link on an email message

Any reputable email provider will give you an option to unsubscribe from their mailer with a simple link on the bottom of each message. It only takes a second more then just deleting a message; well worth the time for messages you don’t read anymore.

Keep It Signature Simple

Sherman — Mon, 29 Mar 2010 21:03:00 +0000

Do you have an email signature that has your phone number, email address, website, etc?

Is yours an image or text? If it’s not text you could be missing a connection.

I read an email from someone the other day and I needed to call them back – I was using my phone so if they’d typed their number into the email or had a text-based signature I could have tapped the number and made the connection. As it was, I couldn’t even load the image with their number and had to call back later than they’d have hoped.

The image signature looks nice, but if you want your email signature to reach more people. try making it text.

Cheers
= Sherman

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BCC Me ASAP

Sherman — Sun, 27 Sep 2009 23:36:32 +0000

Do you ever get those emails from family or friends; the ones they send to you and 60 others in their address book?

I’m sure you have; I get five a day.

My problem is that everyone now has my address in their email system; maybe not as a contact but it’s still there. Gmail, Outlook and most other email programs save the addresses from every email just in case; viruses know this.

If one of the 60 computers of the folks who receive that email has a virus – a fair assumption – my email address ends up on a Spam list.

There’s a simple solution that will allow you to send those motivational slideshows safely; Blind Carbon Copy (BCC). Every email system allows you to send the message to yourself and include the other 60 folks in a “BCC” field. This will allow them to get the email without giving away everyone’s address.

A simple way to save me (and the other 59 folks) from even more spam.

When gmail went down…

Sherman — Wed, 02 Sep 2009 15:51:17 +0000

Gmail – google’s email service – was down for over an hour yesterday. The question I got from several coworkers and friends was “Is my Email Safe?”

Yes. But it’s a good idea to back it up anyway.

Like anything else; when I trust my (whatever) to someone else I run the risk that it’ll never come back to me. The same is true for email; if something happened and my email was lost by google that would be that. That’s why I have a backup.

The simplest way to have a “back up” is to use Outlook, Mac Mail, Thunderbird or another “Email Client” to access mail. Not all the time, but if I open Outlook once a day and it goes and gets my mail I then have a copy on my computer in case something happens.

Using web email like gmail, yahoo or hotmail is simple and convenient; using Outlook or Mail once in a while is smart.

Here’s how to set up gmail with a mail client
Here’s how to set up yahoo
If you use another program, ask your network administrator for help

If you would like help managing your personal or company email give me a call. I’d love to help.

Email on the web

Sherman — Mon, 31 Aug 2009 15:54:58 +0000

I was on vacation all last week but due to the nature of my job – a network administrator – I can never be fully “away”. Thankfully I have a few simple tools to help me get the most done in the least amount of priceless vacation time.

I can check my company email online from anywhere using a standard web browser or my phone. It’s handy when I don’t have my computer or just want to have a quick status “peek”.

If you are away but need to stay connected ask your network administrator if you can check your email online. It’ll make the mandatory vacation interruptions so much simpler.

Welcome to Monday